Jobs In Canada
Office Manager Needed In Canada By Apex Sky Medical Clinic Inc
We are seeking a highly organized and proactive Office Manager to join our team. The Office Manager will play a crucial role in maintaining an efficient and productive office environment. This role requires a blend of administrative expertise, leadership skills, and a passion for creating a positive workplace atmosphere.
Job details
- Location: Calgary, AB
- Salary: 29.00 hourly / 30 to 40 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possibleVvacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 to less than 7 months
Work setting
- Private sector
Key Responsibilities:
- Administrative Management:
- Oversee daily office operations, including managing schedules, correspondence, and office supplies.
- Maintain and improve office filing and organizational systems.
- Handle office-related expenses and budgets efficiently.
- Staff Supervision:
- Manage and lead administrative support staff, providing guidance and support.
- Coordinate staff schedules and delegate tasks effectively.
- Conduct performance evaluations and provide constructive feedback.
- Communication and Coordination:
- Act as the point of contact between management and employees.
- Facilitate communication within the office, ensuring timely dissemination of information.
- Coordinate meetings, conferences, and events, both internally and externally.
- Facility and Equipment Management:
- Ensure the office premises are well-maintained, safe, and organized.
- Oversee office equipment and technology, coordinating repairs or upgrades as needed.
- Liaise with vendors and service providers for facility-related issues.
- HR and Compliance:
- Assist with HR functions, such as recruitment, onboarding, and benefits administration.
- Maintain knowledge of labor laws and company policies, ensuring compliance.
- Handle confidential employee information with discretion.
- Financial Management:
- Assist in budget planning and tracking, identifying cost-saving opportunities.
- Process invoices and manage accounts payable/receivable as required.
- Collaborate with the finance department on financial reporting.
- Problem Solving and Decision-Making:
- Address office-related challenges and resolve conflicts promptly.
- Make informed decisions that benefit the organization’s productivity and well-being.
Qualifications:
- Proven experience as an office manager or in a similar administrative role.
- Strong organizational and leadership skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software and equipment.
- Knowledge of HR and office management best practices.
- Ability to adapt to changing office needs and technologies.
- Bachelor’s degree in business administration or a related field (preferred).
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Supervision
- 3-4 people
- 5-10 people
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Spreadsheet
- Accounting software
- MS Excel
- MS Office
- MS Word
Additional information
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Tight deadlines
- Attention to detail
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
hargun_toor@hotmail.com
Advertised until
2023-11-07
Here are some frequently asked questions to help you gain a better understanding of this Office manager:
1. What is the role of an office manager?
An office manager is responsible for overseeing the day-to-day operations of an office. Their role includes administrative tasks, managing staff, coordinating office logistics, budgeting, and ensuring the workplace operates efficiently.
2. What are the key responsibilities of an office manager?
Office managers have diverse responsibilities, including:
- Managing administrative staff.
- Organizing office procedures and workflows.
- Handling office budgets and expenses.
- Overseeing office supplies and equipment.
- Coordinating office events and meetings.
- Managing communication within the office.
- Ensuring compliance with company policies.
3. What skills are important for an office manager?
Effective office managers possess various skills, including:
- Organizational skills.
- Leadership and team management.
- Time management.
- Communication and interpersonal skills.
- Problem-solving abilities.
- Attention to detail.
- Budgeting and financial management.
- Proficiency in office software and technology.
4. What qualifications are typically required for an office manager?
While specific qualifications can vary, most office manager positions require a high school diploma or equivalent. Many employers prefer candidates with relevant experience, and some may seek candidates with a bachelor’s degree in business administration or a related field.
5. Is there a difference between an office manager and an administrative assistant?
Yes, there is a distinction between the two roles. Office managers typically have a broader range of responsibilities and often oversee administrative assistants. Office managers focus on managing the office as a whole, while administrative assistants primarily handle specific tasks, such as scheduling, correspondence, and data entry.
6. How can I become an effective office manager?
To excel as an office manager, consider:
- Developing strong organizational and time-management skills.
- Building effective communication and leadership abilities.
- Staying updated on office technology and software.
- Prioritizing tasks and delegating effectively.
- Cultivating problem-solving and decision-making skills.
- Continuously seeking opportunities for professional development.
7. What challenges do office managers typically face?
Office managers may encounter challenges related to workload management, staff conflicts, budget constraints, and adapting to changing technologies. Flexibility, effective communication, and problem-solving skills are crucial for addressing these challenges.
8. How can I hire a competent office manager?
When hiring an office manager, look for candidates with relevant experience, strong organizational skills, leadership qualities, and the ability to adapt to your office’s specific needs. Conduct thorough interviews, check references, and consider their fit within your organization’s culture.
9. What are some trends in office management?
Office management is evolving with technology. Trends include remote work management, sustainable office practices, and the adoption of digital tools for tasks like project management and document sharing. Staying current with these trends can help office managers enhance productivity.
10. What’s the importance of office managers in today’s workplaces?
Office managers play a pivotal role in maintaining a well-organized and efficient workplace. They contribute to employee satisfaction, office productivity, and the overall success of an organization by managing resources, facilitating communication, and ensuring a conducive work environment.
